RFP & Tender Fit Monitor — Bid/No-Bid Scoring & Alerts

RFP & Tender Fit Monitor — Bid/No-Bid Scoring & Alerts

Monitor public tender portals (TED, UK Find a Tender, SAM.gov) and get a bid/no-bid fit score for every new notice, scored against your own vendor profile.

What it does

This actor watches three public-sector tender portals — TED (EU), UK Find a Tender Service (FTS), and SAM.gov (US federal) — for new contract notices that match your keywords and classification codes. For each tender it finds, it returns a bid/no-bid fit score measured against the vendor profile you supply (your capabilities, certifications, and eligibility), so you read fewer notices that were never a fit in the first place.

Each result also carries the practical details you need to make a call: eligibility flags, submission deadlines, and the documents a bid would require. When a scope is written in vague or free-text language, you can turn on optional LLM scoring to read the unclear wording and still return a clear bid/no-bid call with reasoning.

Run it on a schedule and it only returns notices published since the last run, so you are not re-reading the same tenders every week. It can produce a weekly digest and push Slack or webhook alerts when new fitting tenders appear.

Concretely, it covers:

• Three portals in one place — TED, UK FTS, and SAM.gov, with a consistent result shape across all of them.
• Fit scoring against your profile — not just keyword matching. The score reflects what *you* can actually deliver and qualify for.
• CPV (EU) and NAICS (US) filtering — target by the classification codes buyers actually use.
• Deadlines and required documents surfaced per tender, so triage is a single read.
• Incremental runs — onlyNewSinceLastRun keeps each run focused on genuinely new notices.

Who it's for

Government-contracting (govcon) vendors, consultancies, and agencies — IT, cybersecurity, SAP, and marketing among them — plus SMEs chasing public-sector contracts across the EU, UK, and US. If your team currently trawls TED, Find a Tender, and SAM.gov by hand and burns capacity reading notices that turn out to be no-bids, this is built for you.

The day-to-day users are bid and capture managers and business-development leads who need to qualify a pipeline quickly and spend bid hours on the tenders worth winning.

Quick start

Run the monitor

Provide a vendor profile, pick your sources, and set keywords or classification codes. A minimal input:

{
  "sources": ["TED", "UK_FTS"],
  "keywords": ["managed security", "SOC", "cybersecurity"],
  "cpvCodes": ["72000000", "72500000"],
  "vendorProfile": "ISO 27001-certified managed security services provider. Delivers SOC monitoring, incident response, and vulnerability management. EU-registered, up to mid-six-figure contract capacity.",
  "generateFitScore": true,
  "onlyNewSinceLastRun": true,
  "lookbackDays": 7,
  "maxResultsPerSource": 50,
  "weeklyDigest": true
}

To include the US source, add "SAM.gov" to sources and supply samApiKey (a free key from SAM.gov — see the FAQ).

Connect it to Claude or Cursor (MCP)

This actor is also reachable as a tool over the Model Context Protocol, so an AI assistant can run it for you. Apify hosts a Streamable HTTP MCP endpoint — you do not install anything. Point your client at the endpoint below and pin this actor with the actors query parameter:

https://mcp.apify.com/?actors=dami_studio/rfp-tender-fit-monitor

For clients that take a JSON config (Claude Desktop, Cursor, VS Code), add:

{
  "mcpServers": {
    "apify-tender-monitor": {
      "url": "https://mcp.apify.com/?actors=dami_studio/rfp-tender-fit-monitor",
      "headers": {
        "Authorization": "Bearer YOUR_APIFY_API_TOKEN"
      }
    }
  }
}

Get your token from console.apify.com/settings/integrations. Claude Desktop and Claude.ai also support one-click OAuth, so you can authenticate without pasting a token. Once connected, ask your assistant something like *"check TED and Find a Tender for new cybersecurity tenders and score them against my profile."*

Input

Output

Each result is one tender object. A typical row includes:

• source — TED, UK FTS, or SAM.gov.
• title, buyer, country, and the link to the original notice.
• cpvCodes / naicsCode — the classification the buyer assigned.
• fitScore — the bid/no-bid score against your profile, with a bidRecommendation (bid / no-bid) and, when LLM scoring is on, a short reason.
• eligibilityFlags — eligibility conditions worth checking before you commit.
• deadline — the submission cut-off date.
• requiredDocuments — documents a bid would need.
• publishedDate and a stable tender ID for deduplication across runs.

When weeklyDigest is on, a digest object summarizes the run's fitting tenders.

Example use cases

• TED (EU) — IT services & managed cybersecurity bid fit
• SAM.gov — NAICS 541512 IT systems design tenders
• UK Find a Tender — consultancy tenders with LLM fit scoring
• TED + UK FTS — marketing & advertising agency tenders

Pricing

Pay-per-event — no subscription. You pay only for what each run actually does:

Example. Watching 3 sources weekly with ~30 new tenders found and basic-scored: start $0.01 + sources $0.03 + 30 found $0.09 + 30 basic scores $0.90 + 1 digest $0.25 = ~$1.28/week. Using LLM fit-scoring ($0.08 each) instead of basic comes to ~$2.80/week.

For comparison, bid-intelligence suites such as GovWin, Bidstats, and Stotles are subscription products that typically cost hundreds to thousands of dollars per year.

FAQ

Do I need an API key? Only for the US source. SAM.gov requires a free API key, which you generate from your SAM.gov account and pass as samApiKey. TED and UK Find a Tender need no key.

Is the fit score a guarantee that I'll win — or even that I'm eligible? No. The fit score is a triage aid. It tells you which notices are worth a closer look and which are likely no-bids, so you spend bid hours where they count. Always confirm eligibility and requirements against the official notice before committing to a bid.

How is this different from GovWin, Stotles, or Bidstats? Those are subscription bid-intelligence platforms. This actor is pay-per-event: you run it when you want, pay only for the tenders and scores it produces, and the fit score is measured against the vendor profile *you* define rather than a generic relevance ranking.

Which portals and regions are covered? TED for the EU, UK Find a Tender Service (FTS) for the UK, and SAM.gov for US federal contracts — filterable by CPV codes (EU) and NAICS codes (US).

When should I turn on LLM scoring? Use it when tender scopes are vague or written as free text and keyword matching alone misjudges fit. The LLM reads the unclear wording and returns a clear bid/no-bid call with a short reason. It costs more per score ($0.08 vs $0.03), so basic scoring is fine when notices are well-classified.